Franking Machine: Why You Should Get One for Your Company

• by Desmond Charles
• January 27, 2021

Although they seem to be reserved for large companies, franking machines are now necessary even in small companies. This success is due to the low prices and the services it offers, such as simplifying the presentation of emails or the printing of special mentions for the company’s image. If you cannot manage to buy one for your company, you can look for a good franking machine rental.

The franking machine can handle mail more quickly and efficiently. Its primary function is to automatically print a “stamp” (in fact, a “fingerprint” that has a value and date) on all mail types (large commercial envelopes, letters, or packages) for national or abroad shipments.

Franking machines, even the smallest models, offer other functions:

• Weigh shipments.
• Store and select company rates.
• Automatically upload changes.
• Analysis of postal activity.
• Insert printed logos and advertising texts in the mail.

Franking Machines: An Investment That Leads to Savings

An annual savings of around 12% of all your mail is estimated. According to the dealers, you can save up to 30% based on the company’s delivery volumes.

The Main Source of Savings Generated by Franking Machines Is Postage:

To use a postage machine, a company not only has to sign a contract with a supplier but also has to agree to a postage contract with a postal service. This allows the company to benefit from rates for professionals with lower rates of general application.

Another Financial Advantage of Franking Machines:

They allow serious management of postal costs. Shipping errors are avoided, and a fair rate is calculated, eliminating the risk of overpayment.

Streamlining Shipments

From how many shipments per day is a postage machine an investment to consider for an SME? It is estimated that from fifteen daily shipments or huge shipments monthly (mailings, newsletters), the investment is useful.

Several factors lead to this conclusion:

• The direct savings that the franking machine allows.
• Time-saving: depending on the type of machine used or the annual amount of postage, the company can present its mailbox directly to a deposit defined in the Post Office contract.
• The improved professional image.

By connecting with other devices such as a wrapping machine, franking machines have become real mail centers that avoid specific tedious tasks for employees.

Operation of a Franking Machine

A franking machine is continuously connected to the central Post Office server. It is made using the company’s internet. Postage is done from the office with no need of going through a post office. Using the franking machine is very simple:

• Place the envelope in the slot.
• Wait until it is automatically weighed.
• Select the postal rate based on the type of shipment: priority letter, ordinary letter.
• Enter the postal code corresponding to the shipment.

Although they seem to be reserved for large companies, franking machines are now necessary even in small companies. This success is due to the low prices and the services it offers, such as simplifying the presentation of emails or the printing of special mentions for the company’s image. If you cannot manage to buy one…